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Verification Checklist

Structured verification ordered by disqualification power. Each document is paired with what to observe on-site and what consistency checks to apply.

Educational Tool: This checklist is for educational and self-assessment purposes. It does not constitute professional verification, audit or certification. Document requirements vary by jurisdiction and building type.

Pre-Offer

Check before making or accepting an offer. · 5 documents
Title Deed (Dolil) Sight DQ: High

Legal ownership of the land or property through registered sale, gift, inheritance or partition.

What to Observe On-Site
Confirm plot/mouza/holding number on deed matches signage or boundary markers at site. Verify land area appears consistent with physical boundaries.

The land records have been updated to reflect the current owner after transfer of ownership.

N/A — document only, no physical observation paired.

No registered mortgage, lien, charge or encumbrance exists against the property for the period searched.

N/A — document only, no physical observation paired.
Power of Attorney Sight DQ: Medium

Authority granted by the owner to another party to act on their behalf for property transactions.

N/A — document only, no physical observation paired.

Official survey record confirming plot boundaries, area and recorded owner at time of survey.

N/A — document only, no physical observation paired.

Pre-Signing

Check before contract signing. · 5 documents
Soil Investigation Report Verify DQ: Medium

Subsurface conditions have been investigated and bearing capacity, water table and foundation recommendations established.

N/A — document only, no physical observation paired.

Project has been assessed for environmental impact and clearance granted under ECR 1997 classification.

N/A — document only, no physical observation paired.

Proposed building use is compatible with the designated land use zone in the Detailed Area Plan.

N/A — document only, no physical observation paired.

Comprehensive assessment of environmental impacts and proposed mitigation measures for the project.

N/A — document only, no physical observation paired.
Height Clearance NOC Sight DQ: Medium

Proposed building height does not obstruct airport approach paths or violate aviation safety zones.

N/A — document only, no physical observation paired.

Pre-Fitout

Check before construction and fitout. · 11 documents
Structural Design Report Verify DQ: High Non-Inferable

Building has been designed to withstand specified loads including dead, live, wind and seismic per BNBC.

What to Observe On-Site
Compare visible column sizes/spacing to structural drawings. Count floors against report. Note any visible structural modifications not reflected in the report.
Consistency Checks
Floor count must match architectural drawings. Foundation type must match soil investigation recommendations. Building footprint must match site plan.

Construction of the building has been authorised by the relevant development authority.

N/A — document only, no physical observation paired.
Consistency Checks
Plot number must match title deed. Approved floors must match structural design report. Setback dimensions must match architectural drawings. Applicant name should match title deed holder or authorised representative.
Fire NOC (Design Stage) Sight DQ: Medium

Fire safety provisions in the building design meet FSCD requirements for the building type and height.

N/A — document only, no physical observation paired.
Commissioning Report Sight DQ: Medium

Building systems have been tested, balanced and verified to operate as designed under various conditions.

What to Observe On-Site
Check that commissioned systems (HVAC, fire, electrical) are operational. Verify BMS shows live data for systems listed in commissioning scope.

Building design has been reviewed and approved by the development authority for code compliance.

What to Observe On-Site
Count visible floors against approved drawing. Measure setbacks at ground level. Compare building footprint to site plan. Check that main entrance, stairwell positions, and corridor widths match drawings.
Electrical Installation Certificate Verify DQ: Medium Non-Inferable

Electrical installation has been completed, tested and meets wiring regulation requirements.

What to Observe On-Site
Verify RCD presence at distribution boards matches certificate schedule. Read transformer nameplate against stated sanctioned load. Check earthing visible at main switchboard.
Consistency Checks
Sanctioned load must match or exceed actual connected load. Distribution board schedule must account for all floors. Earthing system type must match earth resistance test report.
Fire Protection System As-Built Drawings Verify DQ: Medium Non-Inferable

Fire protection systems (sprinkler, alarm, suppression) have been installed as designed with any field modifications recorded.

What to Observe On-Site
Verify sprinkler head spacing in one zone matches drawings. Check fire alarm panel zone labels match as-built zone plan. Confirm riser locations match drawings.

Concrete used in construction meets the specified compressive strength at 7 and 28 days.

N/A — document only, no physical observation paired.
Pile Load Test Report Verify DQ: Medium

Foundation piles have been tested and confirmed to carry the design load with acceptable settlement.

N/A — document only, no physical observation paired.

Water supply and drainage systems have been pressure tested and are leak-free.

N/A — document only, no physical observation paired.

Reinforcement steel meets specified grade, yield strength, tensile strength and elongation requirements.

N/A — document only, no physical observation paired.

Pre-Occupation

Check before occupying the building. · 4 documents
Fire Licence Sight DQ: High

Fire safety systems are installed, maintained and the building meets ongoing fire safety requirements for operation.

Used by: Fire Licence
What to Observe On-Site
Check FSCD licence displayed at reception/guard room. Verify licence date is current year. Match building name on licence to actual building.
Consistency Checks
Issuing authority must be FSCD. Date must be current calendar year. Building address must match Occupancy Certificate. Building name must match Trade Licence.

Building was constructed in accordance with approved plans and is fit for occupation.

What to Observe On-Site
Verify building address matches certificate. Count floors visible from outside against certificate. Check that use type (commercial/residential) matches certificate declaration.
Consistency Checks
Certificate date must postdate Building Construction Permit. Plot/holding number must match title deed. Floor count must match structural report. Building address must match all other certificates.
Factory Licence Sight DQ: Medium

Factory meets requirements of Bangladesh Labour Act for worker safety, welfare and working conditions.

Used by: Factory Licence
N/A — document only, no physical observation paired.
Trade Licence Sight DQ: Medium

Business or commercial activity at the premises is authorised by the local government.

N/A — document only, no physical observation paired.
Consistency Checks
Business name must match other operating documents. Address must match Occupancy Certificate. Licence category must match actual business activity.

Operational

Check during ongoing operations. · 30 documents

Building used as factory or commercial establishment meets structural, fire and electrical safety requirements.

What to Observe On-Site
Verify certificate is displayed in a visible location. Check certificate validity date. Match building address on certificate to actual location.
Structural Safety Certificate Verify DQ: High Non-Inferable

Building structure has been assessed and is considered safe for its current use and loading.

N/A — document only, no physical observation paired.

A documented plan exists for emergency evacuation including roles, routes, assembly points and procedures.

Used by: Fire Licence
What to Observe On-Site
Compare posted floor evacuation plan to actual corridor layout. Verify assembly point marked on plan exists and is accessible. Check exit signage matches plan routes.
Fire Risk Assessment Verify DQ: Medium

Fire hazards have been identified, risks evaluated, and control measures documented for the premises.

N/A — document only, no physical observation paired.

Building and contents are insured against fire, natural disaster, and other specified perils.

N/A — document only, no physical observation paired.
Earth Resistance Test Report Sight DQ: Medium Non-Inferable

Earthing system resistance is within acceptable limits for personnel safety and equipment protection.

What to Observe On-Site
Locate main earth pit. Check pit cover is accessible and not buried. Verify earth strip connections are intact and not corroded.

Portable fire extinguishers have been inspected monthly and serviced annually per requirements.

Used by: Fire Licence
What to Observe On-Site
Check tags on nearest 3 extinguishers. Match inspection dates to records. Verify type matches zone requirements (CO2 in electrical rooms, ABC in corridors).

Fire alarm system has been tested and all devices, circuits, notification and annunciation are functioning.

Used by: Fire Licence
What to Observe On-Site
Press test button on nearest manual call point (with FM permission). Verify panel shows correct zone. Check that test date on report is within scheduled interval.

Drawings have been updated to reflect actual construction including all field modifications.

N/A — document only, no physical observation paired.
Asbestos Survey Report Sight DQ: Medium

Building has been surveyed for asbestos-containing materials and a management plan exists if found.

N/A — document only, no physical observation paired.

Boiler or pressure vessel has been inspected and certified as safe for operation.

N/A — document only, no physical observation paired.

Emergency lighting system illuminates escape routes for the required duration upon mains power failure.

N/A — document only, no physical observation paired.
Energy Audit Report Sight DQ: Medium

Building energy consumption has been analysed and energy conservation measures identified with payback periods.

N/A — document only, no physical observation paired.

Fire doors have been inspected for correct operation, self-closing, latching, seals and fire rating labels.

N/A — document only, no physical observation paired.
Fire Pump Test Report Sight DQ: Medium

Fire pump starts automatically, delivers rated flow at rated pressure, and all controllers function correctly.

N/A — document only, no physical observation paired.

Standby generator has been installed safely and meets relevant electrical and environmental requirements.

N/A — document only, no physical observation paired.
Generator Test Records Infer DQ: Medium

Standby generator is regularly tested under load and maintained for reliable emergency operation.

N/A — document only, no physical observation paired.

Indoor air quality parameters (CO2, temperature, humidity, particulates) meet acceptable comfort and health standards.

N/A — document only, no physical observation paired.

Lift has been inspected and is safe for continued passenger or goods use.

What to Observe On-Site
Check certificate displayed in lift car. Verify date is within last 12 months. Match lift number on certificate to machine room labelling.
Lift Maintenance Log Infer DQ: Medium

Lifts are being maintained per manufacturer requirements and safety components regularly checked.

N/A — document only, no physical observation paired.

Building owner/occupier has insurance covering third-party injury or property damage claims.

N/A — document only, no physical observation paired.

Sprinkler system water supply provides adequate flow and pressure for the hydraulically most demanding area.

N/A — document only, no physical observation paired.

Potable water supply meets bacteriological and chemical quality standards for drinking water.

N/A — document only, no physical observation paired.
O&M Manuals Infer DQ: Low

Operation and maintenance documentation exists for all major building systems and equipment.

N/A — document only, no physical observation paired.
PPM Schedule Infer DQ: Low

A systematic planned preventive maintenance programme exists covering all building systems and equipment.

What to Observe On-Site
Check maintenance stickers on nearest AHU or pump. Verify last service date falls within PPM schedule frequency. Ask FM team to show most recent work order.
Fire Drill Records Infer DQ: Low

Regular fire evacuation drills are conducted and performance documented.

N/A — document only, no physical observation paired.

HVAC systems are being regularly maintained including filter changes, coil cleaning, refrigerant checks and controls calibration.

N/A — document only, no physical observation paired.

All workplace incidents and accidents are recorded, investigated and corrective actions tracked.

N/A — document only, no physical observation paired.
Training Records Infer DQ: Low

Building staff and occupants have received required safety training and inductions.

N/A — document only, no physical observation paired.
Warranty Register Infer DQ: Low

A register of all equipment and system warranties with start dates, durations and claim procedures.

N/A — document only, no physical observation paired.

Disclaimer: This is an educational tool. Verification status recorded here is stored locally in your browser and is not transmitted to any server. This tool does not issue any form of certification. Professional verification by qualified inspectors is required for compliance purposes.

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